Director of Finance and Operations | Providence Children’s Museum (Providence RI)

Job Title: Director of Finance and Operations
Organization: Providence Children’s Museum
Location: Providence RI
Start Date: immediate
Full Time

Job Description:

Providence Children’s Museum is a private nonprofit [501c(3)] organization, which has served children and families since 1977. The Museum has a balanced operating budget of $2.2 million, 60% of which is earned through admission, membership, contracted services, program and consulting fees. Government grants account for approximately 15%, with the balance raised through private giving and investment income. A professional staff of 30, supported by volunteers and AmeriCorps members, serve over 160,000 Museum visitors a year and 10,000-plus through off-site outreach programs.
Title: Director of Finance and Operations
Reports to: Executive Director
Supervises: Finance and Operations Assistant, IT staff, Building Manager
The Director of Finance and Operations is responsible for the Museum’s financial management and office support systems and building systems.
• Oversees financial record keeping, including supervising preparation of monthly balance sheets and income/expense reports and daily recording and deposit of receipts
• Leads annual operating budget preparation
• Manages financial reporting for grant-funded projects
• Supports auditors in preparing annual financial audit
• Ensures consistent adherence to GAAP and FASBE guidelines, internal controls and ledger transparency
• Monitors investment portfolio performance
• Maintains personnel records, manages payroll and monitors accruals
• Responsible for office systems including telephone and security
• Oversees IT department to ensure up-to-date information systems and equipment
• Supervises purchase of office supplies, office equipment and services
• Negotiates and maintains contracts with utility, insurance and other providers in best interests of the Museum
• Employs and monitors outside vendors to ensure optimal condition and performance of all mechanical, structural and operational building components
• Develops and monitors systems to streamline administrative procedures and conserve resources
• Provides staff support for Finance Committee of the Board of Directors
• Supervises, trains and evaluates the performance of assigned personnel
• Participates as a member of the staff leadership team in developing Museum plans and procedures
• Remains current on nonprofit management and accounting issues, and industry best practices.
Minimum five years nonprofit financial management experience required, including experience in nonprofit accounting procedures and software and payroll and benefits management; supervisory experience; bachelors or higher degree in business or equivalent experience; detail-oriented with strong problem-solving and communication skills.

How to Apply:
Direct letter of interest and qualifications to Executive Director at

Please attach PDFs of cover letter and resume; name the documents with your last name and title of document (e.g. SmithResume.pdf). No phone calls please. Review of applications begins April 23, 2014.
Providence Children’s Museum is an equal opportunity employer. Members of racial/ethnic minorities are encouraged to apply.

Environmental Education (part-time), Friends of Ballard Park (Newport RI)

Job Title: Part Time Environmental Educator
Organization: Friends of Ballard Park
Location: Newport RI
Salary: $10 to 12/hour
Start Date: May 2014
Part Time

Job Description
Dates of Employment: 10 – 15 hours/week; year-round, program-dependent

Mostly weekdays (generally between 9:00am and 5:00pm), some weekend and evening work may be required.

Position Summary: Friends of Ballard Park is looking for an energetic, enthusiastic environmental educator to assist in park educational programming. Duties include providing education programs for organized youth groups and assisting in development and implementation of ongoing education-based projects.

• Conduct programming and interpret Ballard Park information for students in an engaging, positive manner following Friends of Ballard Park programming outlines.

• Be knowledgeable about the environment and history of Ballard Park and Friends of Ballard Park’s current programs.

• Be punctual for scheduled work.

• Collect all required statistical data from program participants (pre and post surveys, attendance sheets and teacher evaluations) and complete necessary paperwork.

• Assist Educational Manager in maintaining education supplies and resources and report materials needs.

• Reliable person with enthusiastic personality and neat appearance. Must be in good physical condition and at least 18 years of age.

• Fields of study and/or interest in education, environmental education or natural science.

• Previous experience doing guide, interpretation or teaching preferred.

• First Aid and CPR (Friends of Ballard Park will pay for training).

• Demonstrated ability and willingness to work outdoors and to perform the responsibilities above, as evidenced by previous educational or work experience and the interview/trial-period process.

• While performing this job, employee must occasionally lift and/or move up to 30 pounds and walk on trails that are uneven and can be dark and muddy. Also, while performing duties, the employee is required to sit, stand, walk, speak and hear. Reasonable accommodations may be make to enable otherwise qualified individuals with disabilities to perform the essential functions.

• A background check is conducted on all applicants.
Resources Provided: Training and orientation, written program outlines and descriptions and the site itself.

How to Apply
Send resume and salary requirments to Any attachments should be a PDF or doc (not docx) file.

PART TIME EDUCATION COORDINATOR, Friends of Ballard Park (Newport RI)

Organization: Friends of Ballard Park
Location: Newport
Start Date: May 2014
Part Time

Job Description
General Duties:
Plan, implement and market innovative and engaging educational programs for children, families and adults in the fields of environmental education, physical fitness and art at Ballard Park. The education coordinator plans, initiates and provides office and on-site management for a variety of educational programs, marketing initiatives and special events related to Friends of Ballard Park and assists the executive director with fundraising activities so the educational program is a sustainable and self-supporting operation. S/He works in concert with the executive director to ensure that Ballard Park remains a wild and natural open space for future generations by developing high caliber cultural and educational programs and help Friends of Ballard Park to become a more inviting, active and educationally stimulating place for the public to visit and the community to support.

Specific Duties:
Develop year round educational outreach programming targeting area schools (during school year) and social service agencies and other organizations (Summer months)

Coordinate and book field trips to Ballard Park that include the collection of statistical data from participants (pre- and post-surveys) and class room visits, leading trips/visits when needed

Keeps detailed records of all educational programs including preparation, committee and partner meeting minutes, attendance records, attendee survey results, post mortem meeting minutes and budgets then prepares written reports noting pertinent information such as attendance, successes, failures and suggestions.

Identify, cultivate and secure new revenue streams such as grants and fees and cultivate and maintain relationships with current and prospective donors.

Assist with planning, implementing, and coordination of special events including coordination of volunteer efforts, event set up and breakdown.

Network and collaborate with local organizations as approved by exec director.

Hire staff when needed and handle associated administrative details such as training and supervision

Market FBP Educational offerings and update educational information for web site (

Detail oriented and able to forecast needs (materials, staffing, etc.); essentially must be a good planner.
Skilled in written and oral communications, presentations, judgment, budgeting and comfortable making solicitations.

Experience with students.

Highly organized with the ability to take initiative and work independently but also be a good team player and work with staff, volunteers and visitors and relate well to the public in person and on the telephone.

Some weekend and evening work is expected.

Excellent interpersonal, written and verbal skills as well as a sense of humor are essential.

Diplomatic, tactful, creative, discreet, flexible, resourceful, dependable, well-organized, friendly, emotionally mature and professional.

Proven record of results and ability to meet deadlines required.

Be in good physical condition. While performing the duties of this Job, the Coordinator is regularly required to sit, stand, walk, speak and hear. The position requires extensive computer use so the employee must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. The employee must occasionally lift and/or move up to 30 pounds and walk on trails that are uneven, dark and muddy. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform the essential functions.

Requires the use of his/her personal vehicles. Individuals must be physically capable of operating the vehicles safely, possess a valid driver’s license and have an acceptable driving record.

Bachelors degree, plus three years relevant experience preferred.

Have well-developed communication and leadership skills, and strong computer knowledge/proficient with MS Word, Excel, Outlook and database software.

Knowledge of school education issues and understanding of federal and state education policies desirable.

How to Apply
E-mail resume and salary requirments (hourly rate) to Any attachments should be a PDF or doc (not docx) file.

Archivist & Museum Specialist (The National Guard Educational Foundation (NGEF)) Washington DC

The National Guard Educational Foundation (NGEF)

Job Announcement

Position: Archivist & Museum Specialist

Reports to: Deputy Director, National Guard Educational Foundation

Starting: Immediately

This position is under the direct supervision of the Deputy Director, National Guard Educational

Foundation. This position manages the National Guard Memorial Library, its document and

photograph collections, and assists with all aspects of the National Guard Memorial Museum,

including, but not limited to, Collections Management, Exhibitions, and Content Development.


National Guard Memorial Library:

• Day-to-day management of the National Guard Memorial Library

• Patron assistance and reference services including fulfillment of research requests

• Inventory and catalog library collection items

• Create and maintain digital and hard-copy artifact files

• Monitor and ensure proper environmental control in collections storage areas and


• Coordinate NGEF’s social media presence

• Manage content of NGEF website

• Assist in training and supervising interns and volunteers

• Perform related duties as assigned

National Guard Memorial Museum:

• Exhibition development, including comprehensive research and coordinating with

vendors (exhibit designers and fabricators), potential artifact donors, and content


• Preparation of scripts, including labels and photograph selection for new and existing


• Conduct inventory and condition reports for artifact collection and incoming items

• Provide tours of the National Guard Memorial Museum

• Assist in planning and executing special events


• Experience working in a museum and/or library setting

• Demonstrated experience working with PastPerfect museum software

• Ability to work with colleagues in a collaborative team environment

• Ability to multi-task, be organized and flexible, and prioritize responsibilities

• Knowledge and appreciation of the history and heritage of National Guard

• Superior oral and written and communications skills


Bachelor’s Degree or greater in museum-related course of study


This position has no supervisory responsibilities.


This job operates in a professional office environment. This role routinely uses standard office

equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


This is largely a sedentary role; however, some collection and artifact moving is required. This

would require the ability to lift, go up and down stairs, open filing cabinets and bend or stand as

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5


Please submit cover letter, resume (2 pages maximum), and three references to Ms. Patricia

O’Connell at by close of business April 25, 2014.

Penn Museum education (several positions available)

University of Pennsylvania


University of Pennsylvania

408 active jobs
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Job Location:

Philadelphia, PA

Job Category:

High schools


February 1

Duties: Through lead funding generously provided by The Annenberg Foundation, the Penn Museum is launching a multi-stage educational program with the School District of Philadelphia (SDOP) and the KIPP and Mastery Charter Schools that will enrich and support the ‘Common Core’ curriculum and make a lasting impression on every seventh grade class in the District, at no cost to the schools. The four stages of the program will include (1) faculty in-service days for the teachers at the Museum; (2) an in-school visit from Penn Museum educators with a workshop introducing both concepts and objects that will then be familiar reference points when the students come to the Museum; (3) a class visit to the Penn Museum with a gallery tour and workshop; and (4) post-visit student projects highlighting the sum of their learning, developed collaboratively between the Museum and School Programs Manager and class teachers to reflect what specific schools and teachers think best serves the needs of their students.

Reporting to the Assistant Director of Educational Programs, the Museum and School Program Manager is responsible for the overall supervision and implementation of all facets of this outreach program for approximately 10,000 7th grade students in the City of Philadelphia. The Museum and School Program Manager will build strong ties with SDOP and Charter schools administration (Assistant Superintendents, principals and teachers) to create, with the Assistant Director of Educational Programs, Teacher in-service programs and student learning opportunities that are tied to the school core curriculum standards and support the teacher’s goals through student experiential experiences. Together with the Assistant Director, the Manager will be responsible for the supervision, training and on-going evaluations of the Museum Educators. The Manager will assist as needed with presenting classroom workshops and programs for SDOP middle school students both in the classroom and at the Museum, while training and supporting the Museum Educators. The Manager will schedule, coordinate and help to conduct teacher in-service programs, schedule and coordinate all Museum Educator offsite school visits, in-museum school visits, guided museum tours, classroom workshops, arranging transportation and other logistics for all students, and booking gallery and classroom space within the Museum. The Manager will work closely with the School District of Philadelphia administrators and middle school teachers, Museum’s Visitor Services, Catering, Security and Facilities departments to ensure the smooth day-to-day operation of the program. The Manager will also work closely with the Museum’s Business Office, Grants Coordinator, and Development Office to track, monitor and provide reporting on all program expenses and other relevant statistics. This is a grant funded position, with funding currently in place through June 30, 2015. The Museum is actively fundraising to provide support for the position beyond that date, so renewal is subject to funding.

Qualifications: The ideal candidate will have a Bachelor’s degree in Education and K-8 Certification or a 7-9 Social Studies certification (Master’s in Education preferred) and a minimum of 2-3 years of experience coordinating projects of a similar scope, or an equivalent combination of education and experience working in the urban classroom setting. Experience writing curriculum is preferred. The person in this position must be highly organized, detail-oriented, have a professional and calm demeanor, and the ability to professionally handle rapid adjustments or changes to schedules. Must be willing to learn the Museum’s scheduling software, Altru. Experience with Altru and coordinating projects in large institutions is preferred. Proficiency in Microsoft Office is required. Some weekend and evening work may be required. Please provide a reference from a principal or a copy of a satisfactory teacher evaluation with your application. Criminal background, Child Abuse Clearance and FBI fingerprinting required.

Reference Number: 26-16868

Salary Grade: 026

Employment Type: Exempt

Org: University Museum

Special Requirements: Background Check Required

Job Family: B-Executive/Managerial Administration

The Trustees of Reservations is seeking an Engagement Manager

The Trustees of Reservations is seeking an Engagement Manager for one of our most stunning special places, Castle Hill in Ipswich, Massachusetts. Castle Hill on the Crane Estate is a National Historic Landmark comprising 165 acres within
a 2,100 acre wildlife refuge. This high profile property welcomes up to 50,000 people annually through recreational opportunities, a year round menu of educational and public programs, and private events. Castle Hill celebrates the intersection of nature and
culture, and seeks to impress on people of all ages the values of preservation and conservation through exemplary programs and experiences.

We are looking for an innovative and bright leader who can infuse our events, tours, programs, and visitor experience with vitality, vibrancy, and creativity. We seek an innovator who can develop Castle Hill into a site where all features
(the house, designed landscapes and support structures) are used to their fullest potential to engage visitors in the history and beauty of the property and in the conservation work of The Trustees.
With a great eye for detail and customer-service focus, the Castle Hill EM will develop and deliver new family friendly experiences, offer new views into the Crane familys summers through film, audio, and digital interpretation, launch new programs
that take our visitors behind-the-scenes of our stewardship and resource protection programs, add exceptional visitor amenities, and implement fantastically fun events.

More details can be found here:
Danielle Steinmann
Director of Visitor Interpretation

The Trustees of Reservations | Mission House
PO Box 792 | Sergeant Street | Stockbridge, MA 01262
| 413.298.3239 x3029 tel | 413.298.5239 fax | Facebook: | Twitter:

Five Education Contract Positions Available at the National Museum of Natural History

Here at the National Museum of Natural History Office of Education and Outreach, we have just posted five different contractor jobs that will start in the next couple of months. They range from part- to full-time,
and require a variety of skill sets and experience.

They are:
Learning Programs Assistant

Ocean Education Specialist

Youth Volunteer Coordinatorfor Q?rius

Science Communication Facilitatorfor Youth Engagement through Science

National Outreach Coordinator for Youth Engagement through Science

More info and links to the detailed Scope of Work and Requests for Quotes are here:

Office of Education and Outreach
National Museum of Natural History
Smithsonian Institution