Are you passionate about the Literature and the Humanities?
The Program Assistant reports to the Program Officer responsible for a group of programs. This position does not supervise other positions.
Classification: Non-exempt; permanent; full-time
This program assistant works closely with the Program Officer responsible for coordination of programs falling under the umbrella of the Maryland Center for the book, including One Maryland One Book, Letters About Literature, Literary Walking Tours, Book Festivals, and reading and discussion programs.
Key goals include: Providing support and assistance to ensure effective and successful programs directed by the Program Officer.
One Maryland One Book
- Research titles and authors according to the annual program theme
- Manage extensive title list during the book selection process
- Support partner outreach and recruitment through meetings and various communication platforms
- Assist in creating content for support materials
- Coordinate book distribution to partner sites
- Process author tour applications and selection letters
- Support author tour events and activities
- Process program funding support applications and award letters
- Update and distribute program surveys and forms for partner feedback
Reading & Discussion Programs
- Process site applications and selection letters
- Assist in coordination of program partners
- Support partner training sessions
Letters About Literature
- Assist in outreach, recruitment and promotion of contest to teacher/student participants
- Promote the Sarbanes award to teachers, their colleagues and supervisors
- Assist in organizing, reading and evaluating contest and Sarbanes Award entries
- Copy and distribute contest entries to judges
- Assist in notification of state finalists and winners
- Assist in awards ceremony planning and activities
- Mail certificates to winners not in attendance at the awards ceremony
Mt. Vernon Literary Walking Tours
- Coordinate monthly tours April through September, including special bookings
- Schedule docents for tours and serve as their primary contact
- Manage tour registration through Eventbrite and send appropriate notifications to registrants
- Coordinate special access to select stops on the tour
- Assist in recruitment and training of docents
General Administrative Support
- Support the coordination of general Maryland Center for the Book activities, such as the annual Advisory Committee and One Maryland One Book Committee meetings as well as periodic author programs with select MHC partners
- Maintain accurate logs of event, participant, and partner data for each program
- Process participant survey data and prepare reports
- Manage social media and website updates in collaboration with MHC Communications Officer
- Update records in MHC’s online databases and software systems (e.g. eTapestry, Scantron)
- Send mailings and shipments of program materials
- Other tasks as assigned by Program Officer
- Excellent organizational skills
- Superb attention to detail
- Ability to work well under pressure and tight deadlines
- Excellent computer skills
- Excellent written and oral communication skills
- Event management skills a plus
- Highly proficient using Microsoft Excel
- Ability to work effectively both independently and collaboratively
- Enthusiasm for public humanities and their value in contemporary life
- Ability to work occasional nights or weekends
- Willingness to travel throughout the state
- BA degree or higher
Start Date: Immediate. Please submit a cover letter and resume by December 2, 2014, to HR@mdhc.org.
Salary and Benefits: The annual salary for this full-time position is $30,030. The benefits package includes paid vacation, sick time, holidays, health and life/long-term disability insurance, paid parking, professional development, and 403(b) retirement account with employer contribution.
Maryland Humanities Council is an Equal Opportunity Employer.